Accounting/Admin Assistant

Date Posted: Jul 08, 2024

  • Job Structure
  • Job Location Knoxville, TN

Job Description

We are looking for an Accounts Administrator to manage our company’s accounts both payable and receivable. You should oversee the entire accounting staff and assign duties to them.

You are responsible for encompassing, reviewing and reconciling accounts, and taking up tasks related to bookkeeping. In addition to this, you will have to carry out accounting work related to taxes. You will also have to process payments to external partners and maintain updated records of invoices.

Accounts Administrator


• Maintain and update the status of accounts receivables and payables.

• Reconcile all bank accounts and resolve all issues in processing the financial statements.

• Direct marketers, clients and third-party vendors about their responsibilities.

• Maintain efficient client services and provide support to administration staff.

• Responsible to receive and verify bills and requisitions for goods and services.

• Assist audit activities.

• Prepare, send and store the record of invoices on time.

• Contact clients to update them about balance payments.

• Prepare and submit tax forms and their filings.

• Update internal accounting databases and spreadsheets.

• Process general administration functions.

• Evaluate all agreements and invoices and organize customer contracts.

• Analyze the transactions with financial policies and procedures.

• Offer support to the finance team as needed.

• Create and manage daily paperwork for mailing as well as invoicing.

• Assist all accountants and prepare all cash flow reports and data.

• Prepare records of minutes of meeting.

Accounts Administrator


• Proven work experience as an Accounts Administrator, Accounting or similar role.

• Advanced knowledge of MS office and accounting software program. 

• Good knowledge of bookkeeping procedures.

• Solid data entry skills.

• Strong analytical abilities.

• Ability to work in a team as well as individually.

• A keen eye for detail.

• Strong verbal and written communication skills.

• Good organizational and time management abilities.

• Strong decision-making skills and problem-solving skills.

• Ability to handle confidential information.

• Trustworthy, respectful, honest and flexible.

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