AP/AR Supervisor

Date Posted: May 28, 2024

  • Job Structure On-site
  • Job Location Morristown, TN

Job Description

Summary

The AP/AR Supervisor will oversee the day-to-day operations of the accounts payable and receivable functions. This role is responsible for managing a team, ensuring timely and accurate processing of invoices and payments, and maintaining strong relationships with vendors and customers. The ideal candidate will have a solid background in accounting, excellent leadership skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

  • Team Management:
    • Supervise and mentor the AP and AR team members, providing guidance and support to ensure high performance.
    • Conduct regular performance reviews and provide feedback to team members.
    • Coordinate training and development opportunities for the team.
  • Accounts Payable:
    • Oversee the processing of vendor invoices, ensuring accuracy and compliance with company policies.
    • Ensure timely payment of invoices and manage vendor relationships.
    • Review and approve payment runs, including checks, ACH, and wire transfers.
    • Resolve any issues or discrepancies with vendors and internal departments.
  • Accounts Receivable:
    • Oversee the invoicing process, ensuring accuracy and timely billing to customers.
    • Manage the collection of outstanding receivables, maintaining strong customer relationships.
    • Review and approve customer credits and adjustments.
    • Resolve any issues or discrepancies with customers and internal departments.
  • Financial Reporting:
    • Prepare and analyze AP/AR reports, providing insights and recommendations to management.
    • Assist in month-end and year-end closing processes.
    • Ensure compliance with accounting standards and internal controls.
  • Process Improvement:
    • Identify opportunities to streamline and improve AP/AR processes.
    • Implement best practices and ensure the use of efficient and effective procedures.
    • Stay updated with industry trends and accounting regulations.
  • Compliance and Audit:
    • Ensure compliance with company policies, industry regulations, and legal requirements.
    • Assist with internal and external audits, providing necessary documentation and information.
  • Other Duties:
    • Collaborate with other departments to support overall company goals and objectives.
    • Handle special projects and tasks as assigned by management.

Qualifications

  • Education:
    • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
  • Experience:
    • Minimum of 5 years of experience in accounts payable and receivable, with at least 2 years in a supervisory role.
  • Skills:
    • Strong knowledge of accounting principles and practices.
    • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word, PowerPoint).
    • Excellent analytical and problem-solving skills.
    • Strong attention to detail and accuracy.
    • Effective communication and interpersonal skills.
    • Strong organizational and time management skills.

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