Front Office & AP Assistant

As the Front Office and AP Assistant, you will be responsible for performing clerical tasks within an office setting to support daily operations. Your duties include answering and transferring phone calls to employees, sorting and delivering mail to employees and greeting visitors when they arrive for meetings with management or sales staff. You will also be assisting with Accounts Payable.

Essential Duties and Responsibilities

• Answer and direct phone calls in a polite and friendly manner
• Welcome visitors in a warm and friendly manner, and answer any questions visitors have
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Take inventory of supplies and restock as needed
• Maintain the general office filing system
• Accounts Payable Assistant (including data entry, assigning purchase orders, preparing checks to mail)

Physical & Cognitive Requirements

• Requires sitting for extended periods of time
• Will be sitting at a desk on a computer most of the day
• Position requires the ability to stand, squat, & reach
• Regular attendance is a necessary and essential function

Skills and Qualifications

• High school diploma or general education degree (GED) required
• 2-3 years of relevant experience in an office environment
• Proficient in Microsoft Office (Mainly Excel)
• Strong phone skills
• Demonstrated ability to read, write, and speak English
• Comfortable multi-tasking and prioritizing tasks without guidance
• Punctual with strong attendance history