Global Finance Executive Assistant

Date Posted: May 29, 2024

  • Job Structure On-site
  • Job Location Knoxville, TN

Job Description

Summary: The Executive Assistant will provide executive support for multiple C-Suite Executives.

 

Essential Duties and Responsibilities

  • Provides full administrative support for 6 individuals that oversee the various functions
  • Prepare presentations in PowerPoint
  • Manage the active calendars of appointments
  • Communicate directly with Senior Management, peers, vendors and service providers to address their questions or needs
  • Prepare reports and financial schedules to be delivered to other departments within the organization and to Senior Management.
  • Assist with preparing and/or validating excel spreadsheets for the Department
  • Draft meeting agendas, participate in the meetings to prepare detailed minutes and proactively complete or follow up on issues raised during the meeting.
  • Process invoices and obtain the appropriate approvals
  • Work closely with the Finance Team to prepare key presentations for Senior Management
  • Welcome guests and customers by greeting them, in person or on the telephone
  • Maintain and update the Finance organization charts, department budget, and on-going review of department costs.
  • Manage the office supplies for all the staff, direct the general equipment and facility maintenance items, oversee the scheduling of conference rooms and the general office environment.
  • Drafting e-mail correspondence and official letters
  • Assist with mailing tax returns, processing of payments and maintenance of documentation, as necessary.
  • Manage the onboarding of all new employees including coordinating the IT equipment and system access setup.
  • Other duties as directed

Qualifications:

  • Bachelors Degree required
  • Minimum of 5 years experience in an Executive Assistant role
  • Accounting and finance department experience preferred
  • Excellent communication skills
  • Trustworthy with confidential financial information and company matters

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