Office Secretary

Position Overview

We are seeking a reliable and professional Part-Time Office Secretary to support the daily administrative operations of our office. This individual will play a key role in creating a welcoming environment and ensuring day-to-day tasks are completed efficiently. This is an excellent opportunity for someone seeking flexible hours and a stable, team-oriented workplace.

Key Responsibilities

• Greet and assist clients, visitors, and staff in a professional and courteous manner.
• Answer phone calls, direct inquiries, and manage voicemail and email correspondence.
• Schedule appointments and manage calendars as needed.
• Prepare and distribute correspondence, memos, and forms.
• Maintain organized filing systems (digital and physical).
• Perform data entry and assist with light bookkeeping or invoicing as needed.
• Order and stock office supplies and maintain a tidy front office space.
• Handle confidential information with discretion.
• Support additional administrative projects as needed.

Qualifications

• High school diploma or equivalent required; additional administrative training a plus.
• 1–2 years of office experience in an administrative, receptionist, or secretarial role.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
• Strong communication and customer service skills.
• Excellent attention to detail and time management.
• Dependable, organized, and able to work independently.