Executive Assistant

Key Responsibilities:

Executive Support

• Manage complex calendars, including scheduling internal/external meetings, site visits, and industry events.
• Screen and prioritize emails, calls, and correspondence for executive leadership.
• Prepare and edit reports, proposals, contracts, and presentations.

Construction-Specific Support

• Assist with project documentation, bid submissions, permit applications, and compliance paperwork.
• Coordinate with project managers, architects, and vendors to ensure timely information flow.
• Maintain records for budgets, change orders, and project milestones.

Operational & Administrative Duties

• Organize travel arrangements, expense reports, and event logistics.
• Draft correspondence and maintain filing systems (digital and physical).
• Conduct research on vendors, materials, or potential business opportunities.