AP/AR Supervisor

Summary

The AP/AR Supervisor will oversee the day-to-day operations of the accounts payable and receivable functions. This role is responsible for managing a team, ensuring timely and accurate processing of invoices and payments, and maintaining strong relationships with vendors and customers. The ideal candidate will have a solid background in accounting, excellent leadership skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Team Management:
  • Supervise and mentor the AP and AR team members, providing guidance and support to ensure high performance.
  • Conduct regular performance reviews and provide feedback to team members.
  • Coordinate training and development opportunities for the team.
• Accounts Payable:
  • Oversee the processing of vendor invoices, ensuring accuracy and compliance with company policies.
  • Ensure timely payment of invoices and manage vendor relationships.
  • Review and approve payment runs, including checks, ACH, and wire transfers.
  • Resolve any issues or discrepancies with vendors and internal departments.
• Accounts Receivable:
  • Oversee the invoicing process, ensuring accuracy and timely billing to customers.
  • Manage the collection of outstanding receivables, maintaining strong customer relationships.
  • Review and approve customer credits and adjustments.
  • Resolve any issues or discrepancies with customers and internal departments.
• Financial Reporting:
  • Prepare and analyze AP/AR reports, providing insights and recommendations to management.
  • Assist in month-end and year-end closing processes.
  • Ensure compliance with accounting standards and internal controls.
• Process Improvement:
  • Identify opportunities to streamline and improve AP/AR processes.
  • Implement best practices and ensure the use of efficient and effective procedures.
  • Stay updated with industry trends and accounting regulations.
• Compliance and Audit:
  • Ensure compliance with company policies, industry regulations, and legal requirements.
  • Assist with internal and external audits, providing necessary documentation and information.
• Other Duties:
  • Collaborate with other departments to support overall company goals and objectives.
  • Handle special projects and tasks as assigned by management.

Qualifications

• Education:
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience:
  • Minimum of 5 years of experience in accounts payable and receivable, with at least 2 years in a supervisory role.
• Skills:
  • Strong knowledge of accounting principles and practices.
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Excellent analytical and problem-solving skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Strong organizational and time management skills.