Administrative Assistant

Job Posting: Administrative Assistant

Location: Knoxville, TN

Job Type: Full-time

(Estimated Salary: $18 – $23 an hour)

Job Description

We are a well-established and growing Knoxville-based company seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This role is the backbone of our office operations, providing essential support to management and staff to ensure smooth and efficient daily functioning. The ideal candidate will be a resourceful problem-solver with excellent communication skills and a keen eye for detail.

If you thrive in a fast-paced environment and are looking for a role where you can make a significant impact, we encourage you to apply.

Key Responsibilities:

* Serve as the first point of contact for the office, answering and directing phone calls, greeting visitors, and managing general inquiries.

* Perform comprehensive clerical duties, including copying, faxing, mailing, and filing.

* Draft, proofread, and edit correspondence, communications, presentations, and other documents.

* Manage and maintain executives' schedules, appointments, and travel arrangements.

* Coordinate and schedule meetings, conferences, and team events; prepare agendas and record minutes as required.

* Maintain office filing and storage systems, both electronic and physical, ensuring information is organized and easily accessible.

* Monitor and manage office supply inventory; place orders and reconcile receipts as needed.

* Assist in the preparation of regularly scheduled reports and data entry tasks.

* Handle sensitive information with the highest degree of integrity and confidentiality.

* Provide support to other team members and departments as needed to facilitate company-wide operations.

Qualifications & Skills:

* Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.

* Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).

* Excellent time management skills and the ability to prioritize work.

* Strong attention to detail and problem-solving skills.

* Exceptional written and verbal communication abilities.

* High School diploma required; additional qualification as an Administrative assistant or Secretary will be a plus.

What We Offer:

* Competitive hourly wage and opportunities for professional growth.

* Comprehensive benefits package (e.g., Health, Dental, Vision insurance, 401(k)).

* Paid time off and holiday pay.

* A supportive and collaborative work environment.

* Modern office setting in a convenient location.