AP Specialist

The Opportunity

We are actively recruiting on behalf of a well-established, fast-paced construction company that values reliability, teamwork, and versatility. They’re looking for an Accounts Payable Specialist who’s more than just numbers — someone who’s a team player, a self-starter, and ready to pitch in wherever needed.

If you’re a roll-up-your-sleeves type who can process invoices in the morning, help order safety gear by lunch, and back up payroll in the afternoon — this team wants to meet you.

What You’ll Do

Your core responsibility is AP, but you're a utility player — ready to jump in wherever needed.

Accounts Payable

• Process high-volume vendor invoices with precision and speed
• Perform 3-way matching (POs, receipts, invoices)
• Investigate discrepancies and track down missing info without delay
• Prepare weekly and month end check runs
• Assist with month-end close
• Keep vendor files up to date and relationships running smooth

Administrative & Operational Support

• Answer phones professionally and route calls as needed
• Purchase safety gear and office/field supplies as requested
• Assist with general office tasks and cross-functional needs

Payroll Backup

• Serve as primary backup for payroll processing during absences or peak periods
• Help with timecard reviews, data entry, and payroll system updates
• Coordinate with HR and accounting to ensure payroll accuracy

Must-Haves

• 2+ years of accounts payable experience (construction industry a plus)
• Working knowledge of accounting systems (Foundation, Viewpoint, Trimble etc.)
• Some prior payroll experience is preferred — or at least a strong aptitude and willingness to learn
• Detail-oriented, organized, and reliable under pressure
• Team player with a flexible, proactive mindset
• Familiarity with payroll systems and processes is a plus
• Strong communication and problem-solving skills