Payroll Administrative Assistant

About the Role:

We are seeking a detail-oriented and experienced Payroll Specialist to join our team. This role is responsible for ensuring accurate and timely processing of payroll for employees while maintaining compliance with federal, state, and local regulations. The ideal candidate will possess strong analytical skills, a commitment to accuracy, and a passion for delivering excellent service to employees.

Key Responsibilities:

• Process payroll for [insert number] employees, ensuring accuracy and compliance with company policies and applicable laws.
• Collect and verify timesheets, attendance records, and other relevant documentation.
• Calculate wages, overtime, bonuses, deductions, and taxes for each pay period.
• Maintain and update employee payroll records, including changes in salary, benefits, or tax status.
• Resolve payroll discrepancies and respond to employee inquiries regarding payroll matters.
• Prepare payroll reports and provide insights to management as needed.
• Ensure compliance with federal, state, and local payroll regulations.
• Collaborate with HR and finance departments to ensure seamless payroll operations.
• Support year-end activities, including preparing W-2 forms and other tax-related documentation.
• Stay updated on changes to payroll laws and regulations and adjust practices accordingly.

Qualifications:

• Proven experience as a Payroll Specialist or in a similar role.
• Strong understanding of payroll practices, tax laws, and regulations.
• Proficiency in payroll software systems (e.g., ADP, Paychex, QuickBooks) and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong problem-solving and organizational skills.
• Effective communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information.