Staff Accountant

The Staff Accountant plays a vital role in managing fixed assets and collaborating with department managers to reconcile capital budgets. Responsibilities include daily updates to cash and project tracking sheets, weekly cash account reconciliations, maintaining lease schedules, and reconciling lease-related balance sheet accounts. The Staff Accountant is also tasked with completing monthly, quarterly, and annual census reports and supporting the Controller during month-end and year-end close processes, including year-end audits.

Key Responsibilities

1. Fixed Asset Management

• Maintain detailed records of asset acquisitions, disposals, and depreciation for operating income, tax reporting, property tax, and government compliance.
• Prepare required fixed asset reports and update asset policies and procedures as needed.

2. Capital Budget Reconciliation

• Regularly update project tracking sheets (weekly and monthly).
• Monitor and report actual expenditures versus budgeted amounts.

3. Cash Management

• Oversee daily cash management and perform weekly reconciliations.
• Process wire transfers and prepare weekly cash flow forecasts.

4. Month-End and Year-End Close

• Assist the Controller in closing the books for month-end and year-end processes.
• Provide support for the year-end audit.

5. Census Reporting

• Compile and submit government census reports as required.

6. Lease Accounting

• Maintain and update lease schedules in compliance with ASC 842 standards.
• Track operating and financial leases, reconcile lease liabilities, and assist with policy updates.

7. Payroll Journal Entries

• Enter payroll data into the general ledger system.
• Reconcile payroll-related cash accounts and HR reports.

8. Financial Analysis and Reporting

• Support the Controller with analytical reports as requested.
• Perform monthly reconciliations for accounts such as other income, prepaid expenses, depreciation, accrued payables, and other balance sheet items.

9. Tax Compliance

• Assist with preparing quarterly tax filings and annual 1099 forms.

10. Cross-Training and Support

• Serve as a backup for accounts receivable (A/R), accounts payable (A/P), and selected Senior Accountant duties.

11. Budget Management and Reporting

• Generate monthly budget-to-actual reports and assist with annual departmental budgets.
• Collaborate with department managers to reconcile expenditures and update forecasts throughout the fiscal year.

Qualifications

Required

1. Bachelor’s degree in Business Administration or Accounting.
2. Minimum of five years’ accounting/finance experience, preferably in a manufacturing setting.
3. Advanced proficiency in Microsoft Excel.
4. Strong communication skills with the ability to interact across all organizational levels.
5. In-depth knowledge of accounting principles and best practices.
6. Exceptional attention to detail.
7. Demonstrated experience in fixed asset accounting.

Preferred

1. Familiarity with SAGE Fixed Asset System is a plus.
2. Knowledge of ASC 842 lease accounting standards.
3. Experience with cash forecasting.